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Shareholders' Meeting and Investor Relations

azbil strives to build relationships of trust with its shareholders and investors through timely and appropriate disclosure of information and proactive dialogue.

Ensuring the sound management and proper evaluation of the company is not only a matter of disclosing information in a timely and appropriate manner, but also of making effective use of the opinions and requests of shareholders and investors.

General Meeting of Shareholders, Early Disclosure Efforts, and Global Information Dissemination

Regarding the General Meeting of Shareholders, we include a message from the president in the convocation notice, which is used as a basis for deciding on voting rights. We also work to enhance the content of the convocation notice and publish that information quickly in both Japanese and English. Our policy is to post the convocation notice on our website one month prior to the General Meeting of Shareholders, and to send the notice to all shareholders three weeks before the event. We are also creating an online means of enabling a wide range of shareholders to use an electronic voting platform, to quickly obtain information about the General Meeting of Shareholders, and exercise their voting rights.

Enhancing Dialogue with Shareholders and Other Investors

Under the direction of the executive officer in charge of corporate communications, our various departments— those in charge of accounting and finance, general affairs, and corporate planning and public relations, as well as our business divisions—work together to enhance dialogue with shareholders and other investors. To this end, we provide opportunities for executives, including the president, to communicate directly with shareholders and other investors. We also have in place an Investor Relations (IR) Office which is dedicated to enhancing such dialogue. With efforts spearheaded by the IR Office, we are engaging in dialogue on a wide range of topics that include our business performance, business details, governance, and proposals made at the General Meeting of Shareholders.

Regarding specific dialogue initiatives, we hold semiannual briefings on the Company’s financial results, where the president explains our performance and management plan and, together with executive officers, welcomes questions from institutional investors. We also hold one–on–one meetings and conferences with our institutional investors in Japan and overseas. The president, executive officer in charge of corporate communications, other officers, and the IR Office participate in these meetings. In fiscal 2018, we engaged in such dialogue with shareholders and other investors on more than 250 occasions. We convey the opinions gathered through these discussions to our management team, including outside officers, and use them as a key source of information for making decision corporate management.

In addition to institutional investors, we work to expand opportunities for dialogue with individual shareholders and other investors. In fiscal 2018 we held briefings for individual investors at branches and sales offices of securities companies, and we participated in exhibitions for individual investors and held company briefings at the same venues.

Timely and Appropriate Disclosure

To ensure the rights of all shareholders and other investors in a substantial and equal manner, we take appropriate measures and establish frameworks that conform to laws and regulations. We also strive to ensure the integrity and transparency of information disclosed to fulfill our corporate accountability obligation. We ensure that highly transparent and fair disclosure of information is carried out in a timely and appropriate manner, and have spelled out our basic approach to disclosure in our Disclosure Policy. Responding to the establishment of Japan’s Fair Disclosure Rules (Articles 36–38, April 2018), in fiscal 2018 we reaffirmed our internal disclosure procedures and revised our internal rules. We also revised and published our Disclosure Policy. In addition, we have a "Investor Relations" section on our corporate website, and we publish and update information about such matters as shareholders’ meetings, financial results, and IR materials in a timely manner. We also strive to disclose financial information in both Japanese and English on the same day so that there is no information gap between Japan and overseas.

Non–financial (ESG) Information Disclosure

For some time, we have published our annual azbil report to actively release information valuable in making investment decisions. This contains both financial and non–financial information related to environmental, social, and governance (ESG) issues. Recent years have seen growing demand for non–financial (ESG) information disclosure, so we are working to improve information and other content on our website.

Inclusion in Indexes as of October 2019

  • FTSE4Good Global Index
  • FTSE Blossom Japan Index
  • MSCI Japan ESG Select Readers Index
  • MSCI Japan Empowering Women Index (WIN)
  • S&P/JPX Carbon Efficient Index
  • JPX-Nikkei Index 400